CIVIL ENGINEER

Industrial Commercial Properties (ICP) is a leading commercial development company based in Mayfield Heights, Ohio. ICP is seeking a highly skilled Civil Engineer to work on a fast-growing commercial real estate portfolio. Under the direction of the Senior Vice President of Development & Construction, the Civil Engineer role involves conceptual land planning and site design with a focus on loading dock configuration for largescale new and existing industrial, distribution, and manufacturing facilities. The ideal candidate will guide civil engineering design from a conceptual basis through continued support of the construction efforts, to ensure functional, cost-effective, and maximized site layouts that optimize the project site, truck circulation, and building access.

Duties and Responsibilities include, but are not limited to

Land Planning & Site Layout

• Develop conceptual site plans for industrial developments, including grading, drainage, utility layout, stormwater management, and roadway design.
• Conduct feasibility studies and site evaluations to assess topography, environmental constraints, zoning regulations, and infrastructure availability.
• Optimize building orientation, truck courts, employee parking, and circulation patterns to support operational efficiency and tenant requirements.
• Coordinate with environmental, geotechnical, and survey teams to integrate all duediligence findings into site development plans.
• Effectively communicate and convey with leadership on project updates, potential risks, technical challenges and recommend appropriate mitigation plans.

Loading Dock & Freight Infrastructure Design

• Lead the design and engineering of loading docks, truck courts, ramps, trailer parking areas, and related freight/logistics infrastructure.
• Establish appropriate dock heights, approach grades, bumper placements, and truck turning radii to achieve safe and efficient docking operations.
• Analyze vehicle movement using turning-radius software (e.g., AutoTURN) to ensure proper access for heavy trucks and specialized equipment.
• Collaborate with in-house Construction division

Permitting & Regulatory Compliance

• Coordinate with local municipalities, state agencies, utility providers, and regulatory authorities to understand the process to secure approvals.
• Coordinate the engagement of third-party vendors for due diligence items (e.g., ALTA surveys, geotechnical reports, and Phase I Environmental Site Assessments)

Construction Support

• Troubleshoot field conditions and provide engineered solutions to maintain project schedule and budget

Qualifications

• BS in Civil Engineering.
• Experience with ground-up development and horizontal design management preferred.
• Knowledge of basic building design and systems.
• Proficiency in AutoCAD (2D).
• Demonstrated experience in reading construction documents and specification manuals.
• Minimum 5 years Civil Engineering, project planning, oversight, and delivery experience.
• Proven ability to develop, maintain, and strengthen collaborative relationships inside and outside the organization.
• Highly skilled in actively listening and expressing self clearly in conversations and interactions with others as well as in business writing to effectively reach the audience.
• Capacity to prioritize projects to meet required deadlines, carefully manage several projects at once, and consistently focus on the desired result of the project.
• Flexible and open to different and new ways of doing things; willing to modify one’s preferred way of doing things.
• Adaptable to the changing nature of the business

  Benefits:

  • Medical
  • Dental
  • Vision
  • Short & Long Term Disability
  • Life Insurance
  • 401K
  • Paid PTO

DIRECTOR – LEASING

Industrial Commercial Properties (ICP) is a leading commercial real estate development firm headquartered in Mayfield Heights, Ohio. We are seeking a Leasing Agent to support our rapidly expanding commercial and industrial portfolio in Southwest Ohio. This position is based in our Dayton, Ohio office and reports to the Senior Vice President of Leasing & Acquisitions. The Leasing Agent serves as the primary liaison between ICP and prospective or existing tenants. This role focuses on marketing available properties, conducting tours, negotiating lease terms, and maintaining strong tenant relationships.

Duties and Responsibilities include:

• Market Expertise: Maintain up-to-date knowledge of local commercial real estate market conditions, trends, and competitor activity to provide informed advice to ownership.
• Marketing and Outreach: Develop and execute strategies to attract prospective tenants, including coordinating with marketing on creation of promotional materials, online advertising, and networking within the industry.
• Property Showings: Schedule and conduct property tours for interested businesses, highlighting key features, amenities, and market benefits (e.g., zoning, parking, local demographics).
• Lease Negotiation and Execution: Negotiate lease terms, rental rates, and conditions with potential tenants. Prepare, review, and execute all lease agreements, amendments, and related legal documents in compliance with local real estate laws.
• Tenant Relations: Act as the primary point of contact, addressing inquiries, concerns, and issues to foster positive relationships with both prospective and existing tenants.
• Documentation and Administration: Maintain accurate and comprehensive records of prospective and existing tenants and landlords in a client database (CRM).
• Cross-Department Coordination: Coordinate with property management and maintenance teams to ensure the property is well-maintained and assist in resolving tenant related issues

Qualifications:

• 5+ years in commercial leasing, real estate sales, or property management required.
• Strong verbal and written communication abilities.
• Excellent negotiation and sales skills.
• Analytical capability to interpret financial reports and conduct market analysis.
• Effective problem-solving skills and adaptability under pressure.
• Strong organizational and time management skills with the ability to manage multiple listings.
• Proficiency with CRM systems and Microsoft Office Suite.

 Benefits:

• Medical
• Dental
• Vision
• Short-Term & Long-Term Disability
• Life Insurance
• 401K
• Paid PTO

PROPERTY MANAGER

Industrial Commercial Properties (ICP) is seeking a dedicated and detail-oriented Property Manager to oversee the daily operations of a portfolio of ICP’s commercial properties. In this role, you will be responsible for the overall management and maintenance of properties, ensuring they are well-maintained and profitable. Your primary goal will be to enhance the tenants’ experience, ensuring their needs are met while maximizing the property’s value. You will work closely with property owners and tenants to ensure clear communication, timely issue resolution, and effective management of property-related activities. You will need strong organizational skills, a comprehensive understanding of property management regulations, and the ability to work independently while contributing to a dynamic team. In addition, you should be adept at financial management, including budgeting and financial reporting, and have excellent interpersonal skills to foster positive relationships with tenants and vendors. This position offers the opportunity for career growth in a thriving commercial real estate development firm, making it ideal for someone looking to make a significant impact in property management while developing professional skills.

Duties and Responsibilities:

• Perform full site inspections (interior and exterior) to maintain the overall curb appeal of the property and ensure compliance with safety and maintenance standards. 
• Have a detailed working knowledge of tenant responsibilities per the leases, including HVAC maintenance responsibilities, and review any maintenance deficiencies with tenants to facilitate corrective action.
• Establish and maintain good working relationships with tenants, address any issues or inquiries in an attentive and professional manner to foster a positive working partnership.
• Ensure all landlord duties are satisfied and performed effectively. Implement, oversee, and document preventative and other maintenance programs at the property to ensure compliance with local, state, or federal regulations.
• Oversee property conditions to ensure that existing and potential deficiencies are identified and remediated in a timely manner.
• Create building abstracts that fully detail the assets.This would include all building systems; Dmarc (correct abbreviation?) locations, all utilities, dock positions, roofing types, backflows, available site power and important building information that could be used for management, leasing or construction activities.   
• Prepare annual operating and capital budgets for each property, including annual reforecasting and capital planning to ensure each property meets financial goals.
• Oversee and bid projects as required by establishing work scope, soliciting and evaluating bids, and ensuring high-level performance at the property.  Follow up with contractors or tenants on projects and conduct on-site meetings as needed to ensure completion.
• Light cleanup duties when needed at properties.This could include roof drain cleaning, picking up trash and debris around sites to ensure they remain in good condition. 
• Review accounts receivable and work with tenants to ensure payments are kept current.Work with accounting or legal as needed to resolve unpaid amounts in a timely manner.
• All other activities needed as assigned or required in the performance of the properties.

Qualifications:

• Bachelor’s degree in real estate, business administration, or a related field preferred.
• Minimum of 3 years of experience in property management or a similar role with a strong understanding of property management practices.
• Thorough understanding of building mechanical, electrical, plumbing and control systems.
• Excellent communication and interpersonal skills with an ability to manage customer relationships effectively.
• Proactive approach to identifying and resolving issues in a timely manner.
• Self-directed with a high level of motivation and enthusiasm.
• Proficiency in property management software and Microsoft Office Suite.
• Exceptional organizational skills: using systemic methods to perform work and creativity to recommend or create new work methods or procedures.
• Ability to multitask to complete simultaneous projects and responsibilities with extreme attention to detail according to required timelines and deadlines.
• Primarily working in Mayfield Heights, Ohio headquarters when not on site at properties.
• Ability to work extended hours as needed.

Benefits

• Medical, dental, vision
• Short & Long Term Disability
• Life Insurance
• 401K
• Paid PTO

This position description is not intended to be a complete list of all responsibilities and is subject to change, as reasonably required for its performance, in accordance with the needs of ICP.  The ability to adapt to changing business conditions in a fast-paced environment shall also be considered part of the job holder’s responsibility.

PROPERTY MANAGER

Industrial Commercial Properties (ICP) is seeking a dedicated and detail-oriented Property Manager to oversee the daily operations of a portfolio of ICP’s commercial properties. In this role, you will be responsible for the overall management and maintenance of properties, ensuring they are well-maintained and profitable. Your primary goal will be to enhance the tenants’ experience, ensuring their needs are met while maximizing the property’s value. You will work closely with property owners and tenants to ensure clear communication, timely issue resolution, and effective management of property-related activities. You will need strong organizational skills, a comprehensive understanding of property management regulations, and the ability to work independently while contributing to a dynamic team. In addition, you should be adept at financial management, including budgeting and financial reporting, and have excellent interpersonal skills to foster positive relationships with tenants and vendors. This position offers the opportunity for career growth in a thriving commercial real estate development firm, making it ideal for someone looking to make a significant impact in property management while developing professional skills.

Duties and Responsibilities:

• Perform full site inspections (interior and exterior) to maintain the overall curb appeal of the property and ensure compliance with safety and maintenance standards. 
• Have a detailed working knowledge of tenant responsibilities per the leases, including HVAC maintenance responsibilities, and review any maintenance deficiencies with tenants to facilitate corrective action.
• Establish and maintain good working relationships with tenants, address any issues or inquiries in an attentive and professional manner to foster a positive working partnership.
• Ensure all landlord duties are satisfied and performed effectively. Implement, oversee, and document preventative and other maintenance programs at the property to ensure compliance with local, state, or federal regulations.
• Oversee property conditions to ensure that existing and potential deficiencies are identified and remediated in a timely manner.
• Create building abstracts that fully detail the assets.This would include all building systems; Dmarc (correct abbreviation?) locations, all utilities, dock positions, roofing types, backflows, available site power and important building information that could be used for management, leasing or construction activities.   
• Prepare annual operating and capital budgets for each property, including annual reforecasting and capital planning to ensure each property meets financial goals.
• Oversee and bid projects as required by establishing work scope, soliciting and evaluating bids, and ensuring high-level performance at the property.  Follow up with contractors or tenants on projects and conduct on-site meetings as needed to ensure completion.
• Light cleanup duties when needed at properties.This could include roof drain cleaning, picking up trash and debris around sites to ensure they remain in good condition. 
• Review accounts receivable and work with tenants to ensure payments are kept current.Work with accounting or legal as needed to resolve unpaid amounts in a timely manner.
• All other activities needed as assigned or required in the performance of the properties.

Qualifications:

• Bachelor’s degree in real estate, business administration, or a related field preferred.
• Minimum of 3 years of experience in property management or a similar role with a strong understanding of property management practices.
• Thorough understanding of building mechanical, electrical, plumbing and control systems.
• Excellent communication and interpersonal skills with an ability to manage customer relationships effectively.
• Proactive approach to identifying and resolving issues in a timely manner.
• Self-directed with a high level of motivation and enthusiasm.
• Proficiency in property management software and Microsoft Office Suite.
• Exceptional organizational skills: using systemic methods to perform work and creativity to recommend or create new work methods or procedures.
• Ability to multitask to complete simultaneous projects and responsibilities with extreme attention to detail according to required timelines and deadlines.
• Primarily working in Mayfield Heights, Ohio headquarters when not on site at properties.
• Ability to work extended hours as needed.

Benefits

• Medical, dental, vision
• Short & Long Term Disability
• Life Insurance
• 401K
• Paid PTO

This position description is not intended to be a complete list of all responsibilities and is subject to change, as reasonably required for its performance, in accordance with the needs of ICP.  The ability to adapt to changing business conditions in a fast-paced environment shall also be considered part of the job holder’s responsibility.

OPERATIONS MANAGER

We are seeking a dedicated and skilled Operations Manager to join our growing team, helping to oversee the day-to-day maintenance and operations of ICP’s commercial properties.  This role is crucial for ensuring the operational efficiency and upkeep of our properties and maintaining an open line of communication with our tenants.  The ideal candidate will have a hands-on approach to maintenance tasks and a strong understanding of both technical and mechanical systems. You will be responsible for routine inspections, troubleshooting issues, and executing repairs to ensure a safe and welcoming environment for our residents and visitors. In addition to technical skills, effective communication and problem-solving abilities are essential as you will interface with tenants, property managers, and contractors. As an Operations Manager, you will contribute to maintaining the aesthetic and functional standards of our properties, helping to enhance their value and appeal in the competitive real estate market. This is a great opportunity for someone passionate about property maintenance and technology, looking to grow their career within a dynamic and supportive company that values innovation and excellence in service delivery.

Duties and Responsibilities:

• Perform regular inspections of properties to identify maintenance needs.  Identify potential and existing deficiencies and see to their remediation in a timely manner.
• Conduct minor repairs and maintenance tasks in plumbing, electrical, and HVAC systems.
• Serve as liaison with tenants, responding to maintenance requests promptly and efficiently.
• Coordinate with external contractors for larger repair projects as needed.
• Keep maintenance records and documentation organized and up-to-date.
• Assist in the preparation of vacant units for new tenants.
• Perform light cleanup duties as needed at properties.
• Ensure compliance with safety regulations and maintain a safe work environment.

Qualifications:

• Proven experience in maintenance or a technical field.
• Strong troubleshooting and problem-solving skills.
• Familiarity with plumbing, electrical, and HVAC systems.
• Ability to operate maintenance equipment and tools safely and effectively.
• Excellent communication skills, both verbal and written.
• Ability to work independently and manage time effectively.
• Willingness to be on-call for emergency repairs and maintenance issues.

Benefits

• Medical, dental, vision
• Short & Long Term Disability
• Life Insurance
• 401K
• Paid PTO

This position description is not intended to be a complete list of all responsibilities and is subject to change, as reasonably required for its performance, in accordance with the needs of ICP.  The ability to adapt to changing business conditions in a fast-paced environment shall also be considered part of the job holder’s responsibility.

OPERATIONS MANAGER

We are seeking a dedicated and skilled Operations Manager to join our growing team, helping to oversee the day-to-day maintenance and operations of ICP’s commercial properties.  This role is crucial for ensuring the operational efficiency and upkeep of our properties and maintaining an open line of communication with our tenants.  The ideal candidate will have a hands-on approach to maintenance tasks and a strong understanding of both technical and mechanical systems. You will be responsible for routine inspections, troubleshooting issues, and executing repairs to ensure a safe and welcoming environment for our residents and visitors. In addition to technical skills, effective communication and problem-solving abilities are essential as you will interface with tenants, property managers, and contractors. As an Operations Manager, you will contribute to maintaining the aesthetic and functional standards of our properties, helping to enhance their value and appeal in the competitive real estate market. This is a great opportunity for someone passionate about property maintenance and technology, looking to grow their career within a dynamic and supportive company that values innovation and excellence in service delivery.

Duties and Responsibilities:

• Perform regular inspections of properties to identify maintenance needs.  Identify potential and existing deficiencies and see to their remediation in a timely manner.
• Conduct minor repairs and maintenance tasks in plumbing, electrical, and HVAC systems.
• Serve as liaison with tenants, responding to maintenance requests promptly and efficiently.
• Coordinate with external contractors for larger repair projects as needed.
• Keep maintenance records and documentation organized and up-to-date.
• Assist in the preparation of vacant units for new tenants.
• Perform light cleanup duties as needed at properties.
• Ensure compliance with safety regulations and maintain a safe work environment.

Qualifications:

• Proven experience in maintenance or a technical field.
• Strong troubleshooting and problem-solving skills.
• Familiarity with plumbing, electrical, and HVAC systems.
• Ability to operate maintenance equipment and tools safely and effectively.
• Excellent communication skills, both verbal and written.
• Ability to work independently and manage time effectively.
• Willingness to be on-call for emergency repairs and maintenance issues.

Benefits

• Medical, dental, vision
• Short & Long Term Disability
• Life Insurance
• 401K
• Paid PTO

This position description is not intended to be a complete list of all responsibilities and is subject to change, as reasonably required for its performance, in accordance with the needs of ICP.  The ability to adapt to changing business conditions in a fast-paced environment shall also be considered part of the job holder’s responsibility.

PROPERTY ACCOUNTANT

Industrial Commercial Properties (ICP) is seeking a dedicated and detail-oriented Property Accountant to oversee the property-level financial operations of a portfolio of ICP’s commercial properties. In this role, you will be responsible for maintaining the General Ledger accounts and business transactions for multiple commercial properties, applying Generally Accepted Accounting Principles (GAAP) and Tax Accounting concepts, which include analytical work and thorough review of financial records. Provide management with financial information such as financial statements and cash flow. You will work closely with the Lease Administration and Property Management departments to ensure the highest financial performance of ICP’s assets, and be part of an excellent team in a growing department.

Duties and Responsibilities:

• Maintain financial records for a portfolio of properties
• Perform the month-end close-includes complex bank reconciliations, account reconciliation, recording journal entries, and analysis of variances compared to budget/prior year.
• Review vendor invoices for accuracy (vendor ID, invoice #, dollar amount, accounting period, property and accountcodes) and approve for Process vendor invoices for payment based on due date and available cash flow.
• Assist with the preparation and review of annual budgets, as well as multiyear
• Prepare year-end financials and supporting schedules for an outside CPA Review and post year- end tax adjustments, discuss any usual entries and reconcile to provided balance sheet.
• Review cash flow for any irregular activity or cash Make transfers between accounts as needed. Help with cash projections and planning.
• Prepare CAM reconciliations on an annual basis and communicate overages/shortages to Review leases to ensure that correct accounts are being included in the reconciliation.
• Prepare and review tenant invoices and monthly rent increase letters for commercial
• Prepare, record and file monthly sales tax
• Answer accounting and financial questions by researching and interpreting data for both internal and external customers, as needed.
• Assist with developing and implementing accounting procedures by analyzing current procedures and recommending changes.
• Be a resource to other staff members for accounting/property management software
• Assist with loan document compliance by ensuring reports are sent on time.

Qualifications:

• Associate’s Degree or equivalent work experience with at least 3 years of staff level accounting.
• Experience in Commercial Real Estate with Lease Administration and Property Management a plus.
• Demonstrate a proficient level of professional skill and/or knowledge in accounting and keep current with developments and trends. Knowledge and ability to use applicable information technology and systems to meet work needs.
• Excellent verbal and written communication skills, with the ability to clearly communicate issues with all levels of management.
• Detail
• Ability to prioritize and manage multiple tasks at same
• Excellent analytical and problem-solving
• Proficient in Microsoft Office (especially Excel).
• MRI experience a
• Self-directed, able to manage effectively and complete tasks in demanding timelines and with competing priorities.

Benefits

• Medical, dental, vision
• Short & Long Term Disability
• Life Insurance
• 401K
• Paid PTO

This position description is not intended to be a complete list of all responsibilities and is subject to change, as reasonably required for its performance, in accordance with the needs of ICP.  The ability to adapt to changing business conditions in a fast-paced environment shall also be considered part of the job holder’s responsibility.

ADMINISTRATIVE ASSISTANT / PROJECT COORDINATOR

Duties and Responsibilities:

Preparation and document management for: Contracts, Purchase Orders and Change Orders under the direction of Project Management staff  

• Organization and tracking of all documentation 
• Maintain contract folders and documentation on all jobs  
• Maintain Job Contract Spreadsheet  
• Tracking and recording of Notice of Furnishings and Contractor Sub/Supplier lists 
• Assist Project Managers with permits, registrations, etc. 
• Tracking and recording of Certificates of Insurance, Workers Compensation and Vendor W-9’s 
• Maintain Current Vendor Spreadsheet with all required documentation 

Invoices & Cost Coding 

• Responsible for incoming invoices email box 
• Working with contractors to make sure billing process is accurate and required documents are received 
• Saving invoices and distributing to Project Managers for approval 
• Code invoices with Job Number, Contract/PO number  
• Work with Accounting department to enter invoices promptly after approval 

Prepare Weekly Project Reports and distribute to Project Managers 

General Office Back up (Fed Ex, Mailing, Filing, etc) 

Qualifications:

• High school diploma is minimum requirement.  
• 2 years of administrative experience in the construction industry is desired.
• Strong attention to detail, effective communication skills, and efficient time management are a must.
• Proficient computer skills are required.

Benefits

• Medical, dental, vision
• Short & Long Term Disability
• Life Insurance
• 401K
• Paid PTO

LEASE ADMINISTRATOR

Industrial Commercial Properties (ICP) is seeking a detail-oriented and organized 

 to join our growing team in the real estate industry. The Lease Administrator will play a crucial role in managing and overseeing all aspects of lease agreements, ensuring compliance and facilitating smooth operations between landlords, tenants, and internal stakeholders. This position requires strong analytical skills and the ability to handle a variety of administrative tasks related to leases. The ideal candidate will have a thorough understanding of leasing terms and conditions and the ability to interpret complex lease documents. As a Lease Administrator, you will be responsible for maintaining accurate lease files, tracking critical dates, and managing lease renewals and terminations. Additionally, you will collaborate closely with property management teams and legal advisors to resolve lease-related issues as they arise.

Duties and Responsibilities:

• Manage and maintain a portfolio of lease files and databases for accuracy and compliance with terms and conditions.  Ensure that lease files are kept current as amended or altered.
• Review and abstract lease agreements to summarize key terms and conditions.  Maintain a property notes file at each property detailing special calculations, restrictions, or other key lease/property-related information.
• Accurately calculate and bill all charges pursuant to the lease agreements, including but not limited to recurring base rent, operating expense (CAM, real estate tax and insurance) and percentage or overage rent.
• Track critical lease dates and deadlines, including renewals and expirations.  Complete periodic rent roll validation to ensure that the lease agreements are accurately reflected in MRI.
• Coordinate with tenants and property managers to ensure timely lease payments and resolve issues.
• Prepare and distribute lease-related correspondence and documentation.
• Assist in the negotiation of lease terms and conditions as needed.
• Ensure compliance with local, state, and federal regulations regarding leasing practices. 

Qualifications:

• Bachelor’s degree in Business Administration, Real Estate, or a related field.
• 5+ years experience in lease administration or relevant real estate experience, with the ability to interpret lease and other l documents and identify key provisions.
• Strong knowledge of property management software (MRI, Yardi, etc) and financial reporting tools.
• Demonstrated ability to manage multiple properties and projects simultaneously under tight deadlines.
• Strong analytical and problem-solving skills with attention to detail.
• Excellent organizational and time management skills.
• Proficiency in Microsoft Office Suite and lease management software.
• Strong communication skills, both verbal and written.

Benefits

• Medical, dental, vision
• Short & Long Term Disability
• Life Insurance
• 401K
• Paid PTO

This position description is not intended to be a complete list of all responsibilities and is subject to change, as reasonably required for its performance, in accordance with the needs of ICP.  The ability to adapt to changing business conditions in a fast-paced environment shall also be considered part of the job holder’s responsibility.